Hands up who wants to be the office manager for an (officially) best managed company with some of the nicest office spaces in Belfast and a brilliant remuneration package.
This company is locally owned but has another office in eastern Europe and they have a no expenses spared international trip every year for both teams to meet up. Last year it was four days in Madrid and this year, you’ll be heavily involved in choosing the next city to visit as well as organising hotels, restaurants and team activities while the team is away.
The company itself provides software for insurance providers and consumer price comparison sites so understandably your role will involve negotiating the best deals possible for the company with the likes of property agents, insurance companies, stationary providers, cleaning companies, caterers and the supplier of the free fruit provided for the team.
This is a really varied job, so you’ll enjoy not being pigeonholed into one area and you’ll be flexible in your approach to work. A lot of the senior management take care of their own admin, but you will support them where required in terms of preparing presentations etc. and you’ll also be the first point of contact at reception. You’ll also manage all the company travel arrangements as well as organising events, conferences and company visits. The other big element of the role is maintaining the sales and purchase ledgers, bank reconciliations, producing daily cash flow projections and processing company expenses. These are the main elements of the role but for the right individual, there is scope for the job to develop.
The team will be moving to new state of the art offices in the next couple of months which will be one of the nicest office spaces in Belfast city centre. There will be games and gaming rooms, relaxation areas, pods and even a coffee bar that morphs into an actual bar at night! As well as the annual European trip, the team has regular nights out in Belfast and is really well looked after by the senior management team.
As well as a great working environment and an attractive salary, the company offers a great benefits package. This includes pension, private medical insurance, health cashback, life assurance, travel card loans, cycle to work schemes and lots of perks such as discount reward schemes. There are flexible hours and the office shuts down for an hour every day to make sure you don’t work through your lunch! You can also expect ongoing professional development to be important and to be working with a team who are always looking for better ways to do things.
It's really important that you have a good head for numbers as well as excellent grammar as both are equally crucial to be successful in this role. Ideally, you’ll be degree educated but grades B or above at A-Level is the minimum educational standard that you’ll need to be shortlisted. You’ll have at least three years’ experience in managing a busy office and, ideally, this will be within a financial services, legal or IT company. Experience in managing banking and invoicing using Sage or similar is important as well as advanced MS Office skills.
If this sounds like it’s a role you’d love to do in a company you’d love to work for, then hit apply and I’ll be in touch asap.