How to plan for new hires |

How to plan for new hires

 18th Jul 2018

Planning for new hires | Find talent in Northern Ireland


From the moment you decide to hire someone, you need to have a plan in place that both welcomes and retains your new hires. Planning ahead will help you to secure your new employee and ensure a smooth transition into their new job role. 

Here are a few tips that can help you plan for new hires. 


The day before your new hires starts 


The day before your new hire is due to start, make sure their workspace is nice and tidy and set up the required equipment. You may also choose to provide a welcome kit. Here are a few things to consider including in your welcome kit: 


·         A welcome letter 

·         New hire paperwork and HR documents 

·         Setup instructions and passwords 

·         A company notebook 

·         Stationary 

·         Sticky notes 

·         An ‘about the team’ document 

·         A copy of your new hire’s first-week schedule 


Make sure the new hire’s email account is set up and send over any team meeting invites and daily updates so they immediately understand the regular processes in place. 


In addition, add their new email and phone number to contact lists. If you have an internal map or desk plan of the office, then remember to include them on here and notify the relevant departments to remind everyone of the new hire’s start date. 


Perhaps even contact your new hire the day before they're due to start just to check in and see if there's anything they need to help make the transition a little easier. 

Do they know where to park? Do they know who will be greeting them on the day? These little details can help the new hire feel at ease before walking into the new job. 



On your new hire’s first day 


Make sure you have someone ready to greet your new hire when they first step into the office. Inform them on what their first day entails and provide a tour of the office. 

Organise a welcome meeting with appropriate teams and allow your new employee some time to set up their equipment, passwords and get familiar with their accounts. Also, allow time to for them to fill out any relevant new starter packs and HR paperwork. 


It might be nice to arrange a lunch with some of the key team members to help break the ice. 


Allow time for training 


Companies that only allocate a week to train their new hires are perhaps being a tad unrealistic. Learning takes time and depending on the job role and what's expected of the candidate, allowing a month or more gives your new starter time to ease into the role and get to grips with their responsibilities. 


Have you had any recent training or developed a new skill? Then you will know that becoming an expert doesn’t happen overnight, the same applies with your new hires. 


By breaking down their training into digestible chunks and stretching it over a longer period of time, they’ll be able to process the information at a steady pace, alleviating any unnecessary pressure. 


During your new employee’s first few weeks 


Over the first few weeks of their employment, check in with your new hire on a regular basis and respond to any questions they have. You can do this by scheduling in some one on one time for meetings. 


Provide any quick feedback on their first few tasks to help establish expectations from their performance. 


Discuss an overall performance objective for your new hire’s first three months, with a meeting planned to review their progression. 


Also, provide your new hire with an introductory meeting with each department of the company. This will help them to get a better picture of the different parts of your business. 


Final thoughts 


Having the right steps in place ensures that your new hire is comfortable getting to grips with the job at hand and can develop their skills to help excel beyond expectations. You could even ask your new hire for feedback, so you can improve planning for future employment. 


CV-Library boasts a range of vacancies, from sales, to teaching. It is one of the UK’s leading job boards and owns a handful of sector-specific career sites, including Jobs Medical.  




Currently there are no comments. Be the first to post one!

Post Comment